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Kelli Eckman
Grant & Administrative Coordinator
(314) 935-9258
eckmank@seas.wustl.edu |
Biweekly personnel
- New employee paperwork
- Biweekly timesheets
- Personnel activity reports
Faculty & student office/space assignments
- Office/lab keys
- Departmental card access issues
- Asset/inventory records
Travel expenses
Inventory records
Purchasing |
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Myrna Harbison
Assistant to the Chair
(314) 935-6165
myrna@seas.wustl.edu |
Administrative support for the Department Chair
- Liaison between chair and individuals
- Calendar maintenance and meeting scheduling
- Office procedures and policies
- Special projects
Faculty administrator
- Faculty recruiting process administrator
- New faculty liaison
- Faculty and staff visa application requests (H1B/Permanent Residency)
Events
Staff supervision & coordination
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Madeline Hawkins
Project Specialist
(314) 935-6132
madeline@seas.wustl.edu |
Graduate student admissions
- Student applications
- Liaison to Graduate Admissions Committee and Graduate School of Arts & Sciences
- Graduate student visits and interviews
Graduate student progress, changes & questions
- M.S. and Ph.D. student graduation paperwork
- Track defenses and projects
- Student status changes including advisor, programs, course and grade changes
- Graduate student files
- Statistics and surveys regarding graduate students
- E-mail alias management
- New and existing graduate student contact
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| Web site content management
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Sharon Matlock
Department Administrator
(314) 935-6129
sharon@wustl.edu |
Departmental financial reporting & analysis
- Monthly financial statements
- Expense and budget variance and other analysis reporting
- Budgeting and forecasting
Financial reporting for grants, contracts & funds
- Salary and non-salary expense analysis and projection
- Direct current balances, encumbrances and expenditures
- Record current & past payroll sourcing
Grants & contracts
- Budgets and functions for all grants
- Ensure compliance with all federal and university regulations
- Maintain all grant and contract documentation
Monthly payroll authorization
- Supervise payroll for all monthly employees including faculty and supported graduate students
- Distribution and collection of monthly payroll authorization forms (sourcing)
- Coordinate changes to employment status, W-4 and direct deposit requests
Visa & immigration status changes
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Jayme Moehle
Administrative Assistant
(314) 935-6160
jayme@seas.wustl.edu |
Assistant to Associate Chair
- Calendar maintenance and meeting scheduling
Assistant to REU director
- Liason with Summer Programs for housing
- Publicity
Colloquium Series Administrative Coordinator
- Visitor logistics and scheduling
- Publicity
WUCRSL and eBulletin facilitator
Graduate student admissions
- Student applications
- Graduate student visits and interviews
General administrative support for students and faculty
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